Green Valley Tennis Club
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GREEN VALLEY TENNIS CLUB BYLAWS
Amended February, 2006

1. Purpose – The club exists for the goal of promoting tennis in Green Valley.

2. Eligibility – Any person who is a member of GVR, Inc. is eligible for membership.

3. Officers – Management/leadership of the club shall be carried out by the President, Vice President, Secretary and Treasurer and immediate Past President and shall be the Executive Board. Two people may share President and Vice President. President, Vice President and Secretary shall be elected by the membership for a one year term beginning in April of each year. The Treasurer shall be elected for a two-year term in the same month. Any officer may serve no more than two full consecutive terms. Officers shall be nominated and elected at the March membership meeting and begin their duties April 1st. The remaining Board of Directors (Committee Chairmen) shall be appointed by the incoming President and begin their duties April 1st. Each year at least one member of the Executive Board shall be a full time resident and take on the responsibilities of any officer in their absence if so required.

A. President – The President shall officiate at all meetings of the Board of Directors and of the general membership, appoint committees, and conduct the business as required for the welfare of the Green Valley Tennis Club. The President shall conduct the day-to-day club activities. In the absence of the Treasurer, the President may authorize disbursal of club funds by affixing his/her name to a club check. Two people may serve as co-presidents.

B. Vice President- The Vice President shall be Chairman of Facilities/Maintenance/Ball Machine and may have any number of members to assist. The Vice President shall be the Liaison with GVR regarding said issues. The Vice President shall serve as chairperson of club tournaments and any special tennis events.

C. Secretary- The Secretary shall take and report official minutes and be responsible for maintaining historical minutes. The Secretary shall be responsible for the updating of an operations manual of jobs performed by officers and committee chairmen and distributing to new board members.

D. Treasurer – The Treasurer shall maintain the club checking account, receive and track monies for dues, ball machine, events, special orders, write checks, reconcile monthly bank statement, complete monthly financial statements for the Board of directors and prepare yearly financial statement for GVR. The Treasurer shall maintain an updated list of a member’s roster and provide it to the Membership chairman as changes occur.

E. Publicity: The immediate past president shall sit on the executive board as chairman of Publicity. The publicity chairman shall be responsible for responsible for all publications.

4. Board of Directors: - This shall include the Executive Board and Standing Committee Chairmen. The President shall chair all board meetings or in his/her absence, the Vice President will act as chair. The board shall meet a minimum of six times per year but may meet more often if necessary.

5. Standing Committees– The President will appoint chairman of the following and said chairman will be a voting member of the Board of Directors. Any chairman position may be shared.

A. Ball Machine: The Vice President shall be in charge of the ball machine and may assign a member to assist.

B. Catered Events Chairman: Shall plan, all aspects of special catered events for the Club.

C. Leagues Chairman: Shall be responsible for securing captains for the different leagues who shall act as the committee. The Chairman shall choose a date and organize sign up for league play twice a year, fall and winter.

D. Maintenance/Facilities: Shall be under the direction of the Vice President and shall act as the liaison between the tennis club and GVR.

E. Membership Chairman: Shall be responsible for welcoming new members, maintaining and distributing a club roster. Membership Chairman works closely with the Treasurer.

F. Newsletter Chairman: The Newsletter chairman shall write and distribute any Newsletter for the entire membership, at the direction of the President.

G. Potluck Chairman: Shall be responsible for all aspects of set-up and take down of the potlucks.

H. Programs: Shall arrange programs for potluck/catered dinners.

I. Publicity: Shall be under the direction of the immediate past president.

J. Reservation/Monitor Chairman: Shall be responsible to recruit, train, organize and schedule volunteers to manage the day to day operation of the tennis reservation system, maintain supplies available for use of monitors in conducting daily duties, including operable telephone system.

K. USTA Chairman: The chairman shall assist USTA teams for securing court times for matches and practices.

L. Special Committees: The President may, from time to time, appoint special committees to assist in the conduct of Club activities, However, the Chairperson of a special committee shall not have a vote at board meetings.

6. Dues: - Membership dues will be established annually by the board by the October meeting and shall be payable by January 1 of the following year. Monies shall be used at the direction of the Board of Directors. The board shall be restricted to spending $2,000 or less on any project or part of a project unless directed by a majority vote of the membership at a regular or special meeting during the months of October through April.

7. Club Meetings –

A. Annual Meetings- shall take place in March each year at the schedule March pot luck/catered dinner.

B. Special Meetings - Will be held if twenty members sign a petition and deliver it to President. This meeting will be to discuss a specific topic (s). Topics to be discussed will be in writing and be in the President’s hand seven days before the meeting. A meeting so requested, will be scheduled within fourteen days.

C. Notice – Members will be advised of any meetings five days in advance by posting on the bulletin boards of the tennis facilities.

D. Quorum – Any club meeting where voting will be official, must be attended by 20% of the members in good standing, plus at least one officer to constitute a quorum. Proxy votes will count as members in attendance.

E. Proxy votes – Any member who desires to vote by proxy must request a proxy from the president.

F. Rules of order – Roberts Rules of Order will be followed in conducting all Club meetings.

8. Amendments – Amendments to the Bylaws may be made by a majority vote of members in good standing attending a regular or special meeting of the club, subject to the approval of the GVR.

9. Authority of Charter – In order to be effective, these Bylaws must be approved by GVR Inc.

10. Dissolution.- Upon dissolution of the Club, any assets after all bills have been paid shall be transferred to GVR, Inc.

11. Bylaws – A copy of these approved bylaws shall be available to membership at all meetings. All elected officers and committee chairpersons shall be furnished with a copy of the current approved bylaws after each election.

Approved: Green Valley Tennis Club
By RIP FULTON date 3/12/06 and COLLEEN KEILBART date 3/12/06
Co- Presidents